Secretary – Family & Courts team

Job Description

Macnabs is a leading firm of solicitors in Perthshire and Tayside, with a rich heritage dating back to 1880. Over the years, we have built a reputation for providing expert legal advice to clients across a wide range of practice areas. Our commitment to excellence and client satisfaction sets us apart, and we take pride in delivering personalised service tailored to meet the unique needs of each client.

Due to continued growth, we are seeking to recruit an experienced secretary to strengthen our busy family and court teams in Perth. As a secretary in Macnabs, you will play a crucial role in supporting our firm’s operations by performing a variety of secretarial and administrative tasks.

This is a full-time role working 8.45am until 5pm Monday to Friday although applications for part-time work would be considered.

In this role you will be providing administrative support to the family and court teams which involves the following:

Efficiently schedule appointments and manage calendars
Prepare copies and compile intricate documentation with precision.
Type documents accurately, including those dictated digitally, with accuracy and attention to detail.
Interact with clients courteously and effectively, both in person and through phone and email correspondence.
Execute a wide array of administrative tasks related to case files
Comply to the firm’s file management and organisation procedures
Handle incoming and outgoing mail promptly and efficiently.
Maintain the court diary, prioritising deadlines and commitments.
Handling information while upholding duty of confidentiality to clients, ensuring the highest standards of discretion.

Our ideal candidate will have:

Good level of academic ability in Maths and English
Qualification related to typing or secretarial or legal work is desirable
Experience of legal, secretarial or administrative work is essential
Exceptional written and verbal communication skills
Ability to work to tight deadlines and manage a varied workload
Proven computer skills including experience in use of Microsoft Office

At Macnabs we operate a hybrid working policy. If you wish to discuss working remotely or working flexibly then we would be happy to discuss this with you.